Description
A growing university in Baltimore is seeking a Sr. Administrative Assistant to the Provost. This role will be responsible for the management and optimization of the Provost/Senior Vice President for Academic Affair's ("Provost") calendar. This role requires a high degree of initiative, independent judgment, and discretion in coordinating a complex schedule of appointments, meetings, and university and community functions. The individual will facilitate the efficient use of the Provost's time and facilitate the alignment of the Provost's schedule with the President's and university's strategic priorities.
Essential Duties and Responsibilities:
Strategic Time, Event, and Calendar Optimization:
o Serve as scheduling manager for the Provost to ensure the Provost's priorities and vision are reflected in his meeting schedule and office facilitation.
o Exercise initiative and independent judgment in facilitating the management and efficient utilization of the Provost's time through the development and coordination of a complex calendar of appointments, meetings, and university and community functions with the president, individuals, and groups.
o Assist in program planning and development as well as coordinate logistics for commencement ceremonies, affinity groups, retreats, meetings, and other events and gather required background information in support of the events - both routine and specialized.
o Accept appointments on behalf of the Provost in representation of the President as requested by the Office of the President and coordinate to ensure all aspects of event details are clarified in relation to the expectation of the role.
o Provide the Provost with support information for all meetings prior to the event, including materials management, room assignments, and other background information.
Requirements - Proven experience in calendar and schedule management for senior executives.
Strong proficiency in tools such as Cisco Webex Meetings, Concur, and CRM systems.
Demonstrated ability to manage event planning and logistics with a high level of detail.
Excellent communication skills, both written and verbal, to coordinate with diverse stakeholders.
Familiarity with budgeting processes and financial services, including ADP.
Solid knowledge of Banner Ads and other marketing tools.
Ability to handle conference calls and manage multiple priorities in a dynamic environment.
High level of discretion and independent judgment in managing sensitive information. TalentMatch®
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