Description
The Office Manager will work in a fast-paced structural engineering team environment and will be responsible for administrative support and operational tasks. Responsibilities: Work closely with senior management, marketing leaders, and our Director of Operations to align with internal initiatives and improve operational efficiencies. Correspond with property management. Bookkeeping and working directly with our accounting team to manage A/Rs and process cash receipts. Manage office inventory and general office needs. Manage business licenses and professional certifications and coordinate with insurance brokers to prove Certificates of Insurance (COI).
Skills
Administrative support, Office management, Microsoft office, Customer service, Administration, Clerical, Outlook, Administrative assistance, Office administration, Office administrative, Microsoft excel, construction, architecture, engineering, adobe indesign, acrobat, acrobat pro, bluebeam, vantage, deltek, Accounting, Accounts receivable, bookkeeping, Front desk, Data entry, Filing, Inventory, office management skills, office manager/administrative, office management administrative, proposals, report preparation, report generation, report creation, Invoicing, Certificate of Insurance
Top Skills Details
Administrative support,Office management,Microsoft office
Additional Skills & Qualifications
3-5 years of experience in Office Manager or equivalent roles Bachelor's Degree or higher Architecture, Engineering, & Construction (AEC) industry experience is preferred. Experience with marketing and operational tools such as Adobe InDesign, Acrobat, and Bluebeam Revu. Proficiency in Microsoft 365 (Power BI, PowerPoint, Excel, SharePoint, Teams, Word) and Deltek Vantagepoint.
Experience Level
Intermediate Level
Pay and Benefits
The pay range for this position is $75000.00 - $90000.00/yr.
Five weeks of paid time off (base amount, including three weeks PTO and 10 office closure days)Parental leave for births, adoptions, and foster placementsRetirement plan401(k) employer match up to 3.5%Additional employer contribution up to 1%, paid in shares of the company stock fund based on annual company performanceRRSP employer match for Canada-based team membersMultiple medical, dental and vision plans for you and your dependents, including $0 medical plan for individualsEmployer-paid short- and long-term disability, life, and AD&D insuranceVoluntary life insurance for you and your dependentsAccident, hospital indemnity, and critical illness insurance (voluntary)Pet insuranceFlexible Spending Accounts for medical, dependent care, transit, and parking expensesHealth Savings Accounts with employer contributions
Workplace Type
This is a fully onsite position in Oakland,CA.
Application Deadline
This position is anticipated to close on May 5, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
