Overview
Company Overview
Ukpeagvik Iñupiat Corporation (UIC) is the village corporation of Barrow, Alaska and is recognized as one of Alaska's top 10 companies with approximately 4,000 employees nationwide and revenues above $700M annually. UIC is projected to grow substantially in the coming years to become a top 3 company in Alaska by 2030.
As a proud Alaska Native Corporation, our success brings growth and benefits to our Inupiat shareholders. The size and diversity of our operations means we have a broad variety of career opportunities. We recruit only qualified people looking to join a workforce characterized by strong leadership, competent and hard-working staff, and a superior work environment with a focus on career development, great wages and benefits.
Position Summary:
We are seeking a highly organized and proactive Administrative Assistant with experience in heavy civil construction and an understanding of the unique demands of working in Alaska . This role provides key support across project teams, office operations, human resources, and estimating. The ideal candidate is detail-oriented, adaptable, and capable of balancing day-to-day administrative tasks with project coordination and bid preparation responsibilities.
Responsibilities
Key Responsibilities:
Construction & Project Support
Support timekeeping and certified payroll processes in coordination with the accounting team and project staff.
Maintain accurate records for subcontractors and vendors, including compliance documentation and insurance tracking.
Serve as a liaison between the office and field teams to support smooth operations and communication.
Office Administration
Answer phones, greet visitors, and manage day-to-day office communications.
Order and maintain inventory of office and field supplies.
Organize and maintain both digital and physical filing systems.
Coordinate logistics for deliveries, equipment shipments, and internal communication between field sites and the main office.
Provide general support to leadership, office staff, and project managers daily.
Human Resources Support
Assist with onboarding new employees, ensuring all paperwork and documentation is completed accurately and in a timely manner.
Coordinate with corporate Human Resources to implement policies, support benefits enrollment, and maintain employee records.
Track employee certifications, safety training, and personnel documentation.
Serve as a local point of contact for HR-related questions and ensure confidentiality in handling sensitive information.
Estimating & Bid Support
Assist the estimating department with the preparation and organization of bid packages, proposals, and supporting documentation.
Maintain an organized library of bid documents, historical data, and vendor/subcontractor information.
Support prequalification processes and document management for public and private sector bids.
Assist with preparation of award documents and contract setup.
Qualifications
Qualifications:
Minimum 3 years of administrative experience , ideally in heavy civil construction or a related industry.
Familiarity with construction processes, terminology, and project documentation.
Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook); experience with HCSS, or similar software preferred.
Experience supporting HR functions such as onboarding, personnel records, or benefits coordination.
Prior experience assisting with bid or proposal preparation in a construction or engineering environment strongly preferred.
Strong communication and multitasking skills, with the ability to meet tight deadlines and shifting priorities.
Knowledge of Alaska construction logistics, seasonality, and rural project support is a strong plus.
High school diploma or equivalent required; additional education in business, construction, or HR is preferred.
Preferred Traits:
Comfortable in a fast-paced environment with a team-first, solution-oriented mindset
Familiarity with public contracting requirements (DOT, FHWA, or municipal agencies)
Experience with union documentation, certified payroll, or remote workforce coordination
Strong organizational habits and attention to detail
Self-starter who can anticipate needs and take initiative
Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC's Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant's resume/application may be subject to verification.
Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.
UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCPhere (https://www.dol.gov/agencies/ofccp/posters) .
All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.
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ID 2025-22780
Category Admin/Office Support
Location : Location US-AK-Wasilla
Travel Requirement N/A
