ADMINISTRATIVE ASSISTANT I - 55000558
Date: Apr 16, 2025
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Requisition No: 849823
Agency: Department of Transportation
Working Title: ADMINISTRATIVE ASSISTANT I - 55000558
Pay Plan: Career Service
Position Number: 55000558
Salary: $43,013.75 - $55,664.85
Posting Closing Date: 04/21/2025
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
Cost Center 551 / Right of Way Administration
OPEN COMPETITIVE
CAREER SERVICE
CONTACT PERSON: Tammy Masters, Right of Way Support Administrator
CONTACT EMAIL ADDRESS: tammy.masters@dot.state.fl.us
ANTICIPATED BI-WEEKLY HIRING SALARY: $1,932.70/biweekly ($50,250.00/annual)
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.
Our Mission
The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities.
Our Vision
As one FDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.
The Work You Will Do:
Administrative Assistant I / District Five / Right of Way Administration / Records & Reports
This position contributes to the overall administrative functions of the Unit's efficient office operation. Offers an opportunity to join a fast-paced, team-based work environment.
The Difference You Will Make:
Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.
How You Will Grow:
FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based trainings and instructor led courses.
Where You Will Work:
District Five, 719 South Woodland Boulevard, DeLand, Florida 32720
Anticipated Pay:
$1,932.70 / biweekly
Your Specific Responsibilities:
Assists in managing the overall administrative functions of the Right of Way Office. Assists in planning, coordinating, and organizing work assignments and projects. Coordinates, prepares and reviews for accuracy personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations. Works with management and staff to coordinate, process, and research as necessary, personnel paperwork in accordance with department requirements. Assists with timesheet preparation and approval. Uses a variety of software applications and databases to accomplish assigned duties.
Assists in maintaining file system, correspondence, meeting minutes, personnel actions, secured warrants and other related documents. Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and in compliance. Prepares and processes financial paperwork for purchases made by Electronic Procurement Requisitions, Local Purchase Orders and Purchasing Card charges. Use of Florida Accounting information Resources subsystem (FLAIR) according to current directives and procedures. Processes purchasing card charges in Bank of America Works according to procedure. Process invoices/warrants in accordance with provisions and requirements of Section 215.422 F.S. This includes contracting responsibilities and miscellaneous invoices using the Right of Way Management System (RWMS) and Contract Funds Management (CFM). Assists with tracking and reporting operating budget expenditures and encumbrances. Reviews and distributes mail. Vendor invoice/warrant processing required to perform these duties.
Coordinates, schedules and sets up conferences and meetings for the Right of Way Office. Provides direction and assistance to staff on personnel rules, travel requests/reimbursements, and other department policies, procedures. Prepares travel documents, travel reimbursements, and all arrangements associated with travel for unit. Maintains motor vehicle logs. Ensures that appropriate recording keeping of Department of Transportation motor vehicle usage is conducted monthly.
Processes correspondence and requests for staff and management. Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed. Acts as Training Coordinator responsible for gathering, organizing, inputting and disseminating training information. Updates and distributes tracking tools for monitoring mandatory and position required training. Serves as Unit Custodian, maintains accurate records and inventory for all cost center property. Conducts annual inventory and ensures property is transferred in accordance with processes and procedures.
The Successful Candidate will have the following required Knowledge, Skills, and Abilities:
Knowledge of:
administrative principles and practices
office procedures and practices
principles and techniques of effective communication
Skills in:
written and verbal communication
reading, interpreting, communicating applicable rules, regulations, policies and procedures
Ability to:
collect data relating to administrative functions such as human resources, purchasing or report writing
prepare correspondence and administrative reports
understand and apply applicable rules, regulations, policies and procedures
work independently
plan, organize and coordinate work assignments
to communicate effectively
establish and maintain effective relationships with others
Minimum Qualifications:
Two years of administrative or clerical experience. An associate's degree from an accredited college or university can substitue for the required work experience.
The State's total compensation package for employees features a highly competitive set of employee benefits including:
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
10 paid holidays a year
Generous vacation and sick leave
Career advancement opportunities
Tuition waiver for public college courses
A variety of training opportunities
Employee Assistance Program (EAP)
For additional benefit information available to State of Florida employees, visit: https://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation's Human Resources Office at (850) 414-5300 for assistance.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
DELAND, FL, US, 32720 DELAND, FL, US, 32724
Nearest Major Market:Daytona Beach
