96641BR
Job Title:
Administrative Assistant - Westwego, LA
Department/Function:
Logistics, Transportation,Warehousing, Supply Chain
Job Description:
Administrative Assistant - Westwego, LA
DISPATCH/LOGISTICS BUSINESS SUPPORT LEAD JOB DESCRIPTION
Daily
Review dispatch billing
Finals, prelims, unbilled, overlapping fleeting and on hold report.
Make sure everything is billing to customers correctly. Research and input missing traffic entries.
Track 3p revenues, analyze trends
Issue manual invoices as needed
Dispatch tickets
Any misc. invoicing needed
Track and bill Survey Crew 3P services
Issue needed credits
Boat trip updates (Done in IMS to push through revenue. Done daily but MUST always be done on the last working day of the month.)
Update spreadsheet with the list of boats and their respective boat codes
Monthly/bi-monthly
Bill lease of Convent batture
Compile and submit data for WAVE
Close out previous months billing (unbilled report)
Send Tulane Fleeting cost summary for P&L estimate
Update KPI PowerPoint
Update quarterly 3P Revenue snapshot spreadsheet
Receive Lease invoices
As needed
Monthly dispatch reports: misc. report sent regarding moves not processing for billing in IBM for inside and outside barges
Billing error report: correct if necessary and delete when complete
High-water surcharge: update as necessary
Update escalated fleeting terms when necessary
Update rates in IMS when needed
Enter other PO's when needed
Statement review - assist collections in clearing aged items (as needed)
Oversee/coordinate internal office projects
Keeping meeting notes/minutes
Manage manager calendar entries/requirements as needed
Update fleeting rate analysis
Back up
Fuel & Lube
Order fuel and lube weekly for fleet boats, charter boats, and rigs. (Orders gathered on Wednesday's and prices/orders locked in on Thursday's)
Track usage and prices for cost savings opportunities
Update Fuel Surcharge
Launch boat invoices
Mail collection
Track charter boat time; review monthly invoices
Excited about this role but don't think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.
ADM requires the successful completion of a background check.
REF:96641BR
Req/Job ID:
96641BR
City:
Westwego
State:
LA - Louisiana
Ref ID:
LI-DNI
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About ADM**
At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We're a global leader in human and animal nutrition and the world's premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.
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IncludingYou
Diversity, equity, inclusion and belonging are cornerstones of ADM's efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments - environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.
We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.
We welcome everyone to apply, especially those individuals who are underrepresented in our industry, as we strive to ensure our workforce represents the world that we help to feed: people of color, women, gender non-conforming, LGBTQIA+, veterans and persons with disabilities. For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Diversity, Equity and Inclusion | ADM. (https://www.adm.com/en-us/culture-and-careers/diversity-equity-inclusion/)
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Benefits and Perks**
Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:
Physical wellness - medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).
Financial wellness - flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers' compensation, legal assistance, identity theft protection.
Mental and social wellness - Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).
Additional benefits include:
Paid time off including paid holidays.
Adoption assistance and paid maternity and parental leave.
Tuition assistance.
Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.
*Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.
:
Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.
If hired, employees will be in an "at-will position" and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
The pay range for this position is expected to be between:
:
$39,200.00 - $62,800.00
