Job Title: Human Resources Administrative Assistant
POSITION WILL START OUT AS A 6 MONTH CONTRACT COVERING A LEAVE!! MAY HAVE CHNACE TO GO PERMANENT, BUT NO GUARANTEES!!
Job Description
The Human Resources Administrative Assistant is a vital role within the Human Resources Department, responsible for providing functional support for day-to-day operations at the Visalia Facility and Payroll Department. This position will lead individual projects and collaborate with the HR team on various activities.
Responsibilities
Manage the offer, pre-employment (including background checks, drug tests, and physicals), and new hire onboarding process for all hourly positions at the facility.
Ensure data accuracy in HRIS for employees, including processing status changes, submitting time and attendance corrections, and entering personal time into the system.
Oversee the No Fault Attendance policy and issue and maintain corrective action documents in accordance with the policy.
Communicate and prepare a wide variety of correspondence, including confidential and sensitive materials such as letters, memorandums, reports, hourly offer letters, and benefit summaries.
Collaborate with the HR team to support annual initiatives, including performance management, open enrollment, and policy changes.
Assist with Leave of Absence documentation and communications.
Support annual compliance and audit needs as required.
Perform special projects and other responsibilities as needed.
Adapt duties, responsibilities, and activities as required.
Essential Skills
Proficiency in data entry and data management.
Strong organizational skills.
Experience with Microsoft Excel.
Knowledge of human resources practices, including onboarding and administrative support.
Experience in recruiting, payroll, and HR administration.
Proficiency in clerical tasks and HR systems.
Experience with filing and document management.
Familiarity with Microsoft Office, HRIS, and Kronos.
Outstanding customer service skills.
Effective written and verbal communication skills.
Ability to develop and refine processes.
Additional Skills & Qualifications
1+ years of general Human Resources experience is a plus.
Knowledge of business office operations and administrative clerical tasks.
Manufacturing experience is strongly preferred.
Highly organized and detail-oriented with the ability to prioritize multiple assignments.
Ability to work independently and meet established deadlines in a fast-paced environment.
Ability to maintain confidentiality in daily operations.
Keen sense of urgency and flexibility in assignment of responsibilities.
Work Environment
This position operates in a standard office environment with a Monday to Friday, 8:00 AM to 5:00 PM schedule. The dress code is casual, allowing jeans and a nice shirt.
Pay and Benefits
The pay range for this position is $20.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Visalia,CA.
Application Deadline
This position is anticipated to close on Apr 29, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
