Pay Range: $22.35 - $31.28
Provides administrative and logistical support to division executives and other senior leaders. Coordinates company meetings and employee events. Responsible for building management, including coordination with Facilities, Technology, Security, etc. Handles the coordination of internal and external agency communications. Responsible for supporting the Contract & Compliance Department with all customer complaints associated with business line products and services, logging and responding to them. Responsible for assembling materials for reports to senior management.
Education and Experience:
Associates Degree in business or related field and/or equivalent work experience
Minimum of 2 years of relevant experience in an executive support role with an emphasis on confidentiality
Valid drivers License and reliable transportation are required.
Skills and Abilities:
Proficient computer skills: Word, Excel, Power Point, Adobe, Microsoft Teams, etc.
Excellent oral and written communication, negotiation and relationship-building skills
Reliability and discretion
Excellent customer service skills
Adaptability
Organizational skills
Problem solving and resourcefulness
Initiative
Tasks Performed:
35% Supporting Senior Management: Provides a full range of administrative support to the agency president and other agency leaders.
25% Support to the Contract & Compliance Department by management of agency and employee insurance licenses through the administration of dedicated software platform and assisting in all New York State Department of Financial Services filings, such as cybersecurity regulation filings and satellite filings.
20% Office Management: Oversees the maintenance, security, and safety of all agency locations, while maintaining a clean and enjoyable working environment. Retains accuracy of all floor plans. Ensures equipment is running properly, organizes office operations and procedures.
15% Report Management: Responsible for preparing agency documents, reporting and presentations for the senior leadership team.
5% Other duties as assigned.
Other Job Requirements:
As business needs require, the Administrative Assistant will run office related errands
Physical Requirements:
Communicate effectively with internal and/or external customers
Stationary 75% of time or greater
Move Objects to Maximum 10 lbs
Benefits for Full-Time Employees:
Generous Paid Time Off : At least 22 days annually, prorated in the year of hire.
Parental Leave : Six weeks of paid leave at 100% of your salary.
Comprehensive Medical Coverage : Includes employer contributions to HSA for High Deductible Health Plan participants.
Dental and Vision Coverage : Ensuring your overall health and well-being.
Flexible Spending Accounts : For healthcare and dependent care expenses.
Employer-Paid Disability Coverage : Both short-term and long-term, with an option to purchase additional long-term coverage.
Life Insurance : Employer-paid basic life insurance, with an option to purchase supplemental coverage.
Voluntary Benefits : Including hospital, accident, and critical illness coverage.
Retirement Plans: ?Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan to help secure your future.
Adoption Assistance : Supporting your growing family.
Tuition Reimbursement : Invest in your education and career growth.
Employee Assistance Program (EAP) : Access to support and resources.
Financial and Banking Services : Various benefits and financial planning assistance .
Benefits for Part-Time Employees Working 20+ Hours/Week:
Medical Coverage : Includes employer contributions to HSA for High Deductible Health Plan participants.
Generous Parental Leave : Six weeks of paid leave at 100% of your salary.
Benefits for All Part-Time Employees:
Retirement Plans: Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan for employees who work at least 1,000 hours in a calendar year, all designed to help secure your future
Paid Sick and Safe Leave : For your health and safety.
Employee Assistance Program (EAP) : Access to support and resources.
Financial and Banking Services : Various benefits and financial planning assistance .
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or assume sponsorship of an employment Visa at this time.
NBT Bank offers a stimulating work environment that recognizes talent and encourages teamwork. Our employees benefit from a total compensation package, including competitive salary, bonuses and a wide range of benefits for eligible employees - like our Tuition Reimbursement Program. Join NBT Bank and build your career through the many growth, learning and collaborative opportunities made available across the company.
EEO is the law (https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf)
EEO is the Law Poster Supplement
Pay Transparency Nondiscrimination Provision (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp\%20English\formattedESQA508c.pdf)
Family Medical Leave Act (FMLA) Poster
Employee Polygraph Protection Act (EPPA) (https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf)
NBT Bank is an equal opportunity employer and fully supports a diversified environment. We do not discriminate against any applicant or employee because of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status or veteran status, recently separated veterans, genetic information, victims of domestic violence and stalking or any other class protected by Federal, State or local law. This policy applies to all terms of employment.
NBT Bank is inclusive and supportive of individual needs. If you have a physical or other impairment that might require an accommodation, including technical assistance with the Careers website or submission process, please call 1-888-804-1771 or contact us via email at humanresources@nbtbank.com. The Human Resources Shared Service Center hours of operation are Monday through Friday, 8:00 AM to 5:00 PM EST.
