NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go tomed.nyu.edu, and interact with us onLinkedIn,Glassdoor,Indeed,Facebook,TwitterandInstagram.Position Summary:We have an exciting opportunity to join our team as an Administrative Assistant. The Administrative Assistant will provide essential administrative support to the Division of Hospital Medicine and the Hospitalist Program at Tisch Hospital/Kimmel Pavilion. This position will be responsible for managing calendars, coordinating meetings, supporting faculty with various administrative tasks, assisting in recruitment efforts, and ensuring smooth operations for the division.Job Responsibilities:Calendar Management:Manage complex calendars and coordinate scheduling for multiple parties.Organize meetings, conferences, and events while anticipating needs and handling logistical arrangements.Provide calendar support for the division director and Tisch/Kimmel hospitalist leadership.Recognize and disseminate necessary information to relevant parties.Administrative Duties:Create and maintain service schedules in Amion, ensuring timely updates and changes.Handle faxes, mail sorting, and filing.Place orders for office supplies as needed.Ensure timely collection of signatures on documents.Provide clerical support for hospitalist faculty, managing necessary paperwork (e.g., NPI, CSC, Medicare revalidation, flu vaccinations, compliance/regulatory maintenance).Assist the Project Coordinator in coordinating events such as seminars, meetings, new provider orientations, annual seminars, special events, etc.Provide coverage for Project Coordinator, when required.Prepare agendas and take meeting minutes in a timely manner.Process expense reimbursements for the Division Director and assist faculty with inquiries regarding reimbursements.Manage CME (Continuing Medical Education) accreditation for educational seminars.Schedule divisional meetings and related meetings for Tisch Hospital/Kimmel Pavilion.Maintain a yearly divisional calendar.Ensure hospitalist pods are properly maintained and clean and take faculty white coats to linen service weekly.New Faculty Recruitment and Onboarding:Coordinate Recruitment Days and schedule interviews.Assist with multiple recruitment days a
