Executive Assistant to Senior Executive
Gabrielli Truck Sales is a leading commercial medium and heavy-duty truck dealership that also manages a comprehensive full-service lease and rental operation. We are committed to providing top-quality vehicles and exceptional service to our clients. We are seeking an organized and proactive Executive Assistant to support our Senior Executive in optimizing our operations.
Position Overview: The Executive Assistant will play a critical role in assisting the Senior Executive, ensuring the efficient management of dealership and leasing operations. The ideal candidate will be detail-oriented, articulate, technologically proficient, and capable of supporting a variety of tasks to facilitate smooth daily operations.
Key Responsibilities:
Provide high-level administrative support to the Senior Executive, managing calendars, scheduling appointments, and organizing meetings.
Prepare, edit, and format documents, reports, and presentations, ensuring accuracy and professionalism.
Assist in the preparation and analysis of Excel spreadsheets for reporting and operational purposes.
Serve as the primary liaison between the Senior Executive and internal/external clients, partners, and stakeholders.
Coordinate travel arrangements, including booking flights, accommodations, and ground transportation.
Ensure the Senior Executive is well-prepared for meetings, with all necessary information and materials.
Manage phone calls and correspondence, including emails, memos, letters, and packages.
Handle inquiries and requests in a professional and efficient manner.
Maintain confidentiality and handle sensitive information with discretion.
Support various projects and initiatives to assist the Senior Executive in achieving business objectives.
Qualifications:
Proven experience as an executive assistant, administrative assistant, or in another relevant administrative support role.
Excellent verbal and written communication skills.
Strong organizational skills with attention to detail.
Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
Ability to manage multiple tasks and priorities effectively in a fast-paced environment.
Professional demeanor with strong interpersonal skills.
Proactive problem solver with the ability to anticipate needs and present solutions.
Experience in the automotive or trucking industry is a plus, but not required.
Benefits:
Medical and Dental plan
Paid Holidays
Paid vacation and sick/personal time
401k with an employer match
EMPLOYER Paid Life insurance benefit
Gym Reimbursement program
How to Apply: send resume/CV to Elizabeth Cintorino at editroia@gabriellitruck.com with subject "NYS DOL Ref: Executive Assistant to Senior Executive
