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The Department of Physical Medicine & Rehabilitation is currently seeking an Administrative Assistant to work in Miami. The Administrative Assistant performs a variety of clerical functions and office support activities for the Department of Physical Medicine and Rehabilitation to facilitate the efficient operations of the office. The incumbent of this position will provide administrative support to various providers in a clinical setting. This will require collaborative efforts amongst department team members and other departments.
CORE JOB FUNCTIONS
Supports department and/or department leadership with daily clerical tasks.
Prepares basic reports, charts, budgets and other presentation materials.
Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
Plans meetings and takes detailed minutes, as needed.
Answers phone calls, provides information to callers or connects callers to appropriate staff.
Schedules appointments and updates calendars.
Makes travel arrangements and reservations for department leadership and staff, as needed.
Composes and @types correspondence, such as informative materials; creates spreadsheets and presentations.
Greets and provides general support to visitors.
Develops and maintains department filing system.
Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:High school diploma or equivalent
Experience:Minimum 1 year of relevant experience. Experience in a clinical setting preferred.
Knowledge, Skills and Attitudes:- General knowledge of office procedures and operations.- Ability to accurately prepare and maintain records, files, reports and correspondence.- Ability to communicate effectively in both oral and written form.- Ability to maintain effective interpersonal relationships.- Ability to process and handle confidential information with discretion.- Skill in completing assignments accurately and with attention to detail.- Proficiency in computer software (i.e. Microsoft Office).
Department Specific Functions
Managing communications:
Responding to inbasket messages, emails, faxes, and patient calls
-Provider Time Off requests
Other Duties
Scanning medical records into UChart
Obtain and file authorizations for JHS clinics
Assisting with scheduling meetings and documentation of meeting (drafting minutes)
Process expense reimbursements, purchase requisitions
Submit work orders related to IT, telecommunications, and facilities items
Maintain digital filing system
Liaison with other departments for coordination of meetings and documentation of meeting (drafting meetings)
Process expense reimbursements, purchase card reconciliations, and purchase requisitions for the department
Assist with completion of internal forms, organizational charts, and drafting of standard operating procedures
Assist with content updates to department website
Assist with organization of Grand Rounds, M&Ms, and Journal club lectures
Assist with residency administrative items, including coordinating continuing education items, organizing interviews, assisting with rotation schedules
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
H4
