Description
You Lead the Way. We've Got Your Back.
With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career journey that's unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.
At American Express, you'll be recognized for your contributions, leadership, and impact-every colleague has the opportunity to share in the company's success. Together, we'll win as a team, striving to uphold our company values and powerful backing promise to provide the world's best customer experience every day. And we'll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.
Join Team Amex and let's lead the way together.
Overview
The Global Government Affairs group within the General Counsel's Organization seeks an Executive Assistant who will provide administrative support to four Vice Presidents within the US Regulatory Relations (USRR) team and assist with meeting scheduling for regulatory interactions. This role requires attention to detail, problem-solving and collaboration skills, strong communication, and mastery of workplace technology. The ideal candidate must be motivated to help the team be successful, be experienced in handling a wide range of administrative tasks and be able to work independently and confidently under pressure. Being flexible, resourceful, and knowing how to navigate large organizations fluidly will also be critical to success in this position.
Key Expectations and Responsibilities:
Coordinate with offices across the Company to facilitate meetings
Manage complex calendars with discretion and care
Regularly interface with business executives, associates and other contacts at all levels of the organization
Support the USRR Project coordinator with scheduling regulatory meetings.
Create and update matters via the GCO Billing/Matter Tracking System
Reserve meeting rooms and coordinate and handle catering and audio-visual needs for team meetings and other larger GCO meetings
Manage end-to-end expense reporting and invoicing processes including submissions, review and monthly processing
Coordinate travel arrangements and logistics
Support the onboarding of new hires
Order office supplies and equipment
Support various ad-hoc projects as needed, including through substantive participation in meetings and use of MS Word, Excel and PowerPoint.
Minimum Qualifications
2 years of previous experience as an Executive or Administrative Assistant and familiarity with office management and technologies
Proven experience providing support to executives with exceptional organizational, administrative, and interpersonal skills
Proficient in MS Word, PowerPoint, Excel and Outlook and comfortable adapting to new technology
Self-motivated, proactive team player with strong initiative
Strong attention to detail with emphasis on accuracy, quality, timeliness and follow through
Enthusiasm to work collaboratively and proactively with the broader GCO team and build relationships across American Express
Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction.
Excellent verbal and written communication skills (via phone, email, Webex and in-person)
Preferred Skills and Experience
Experience with American Express systems and processes such as Concur, Reserve, TechCare, Ariba, etc., or similar.
Bachelor's degree is a plus
Qualifications
Salary Range: $24.05 to $48.10 hourly bonus benefits
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.
We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:
Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities
For a full list of Team Amex benefits, visit our Colleague Benefits Site .
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
US Job Seekers - Click to view the " Know Your Rights " poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster
Job: Administration
Primary Location: US-New York-New York
Other Locations: US-New York
Schedule Full-time
Req ID: 25006382
