ESSENTIAL FUNCTIONS: Administrative support to the CEO, CMO, COO, CFO when needed, as well as other staff. Work effectively with external vendors Compliance with HIPAA Produces information and reports by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics Reads, research, and routes executive correspondences Drafts letters and documents for internal and external audiences Maintains executive's appointment, schedule by planning and scheduling meetings, conferences, teleconferences, and travel Performs all needed typing; including transcription of Board meeting minutes, committee minutes, notice of meetings, reports, etc. Responsible for assembling and distribution of materials for Board meetings each month. Calls Board of Directors and committee members as needed to determine attendance for meetings. Assists in the revision of policies, records, and forms, @types up revisions, and assembles manual when necessary. Types with speed and accuracy from dictation, rough draft, or general instructions. Makes and collates copies of reports, minutes, etc., prepares materials for outside printing when appropriate. Maintains administrative files. Excellent oral and written communication skills Greets clients, patients and visitors who call in to or visit the site and provides solutions to customer problems in a timely manner, achieving a high level of customer satisfaction through polite and professional communication Provides visitors and callers with information on Metro Community Health Center, such as address, directions, fax numbers, website and other related information and directs phone calls and inquiries requesting information to the appropriate staff member Handles sensitive information in a confidential manner Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Prepares invoices and reports to funding agencies as needed under the direction of the senior team. Performs any other duties as assigned. POSITION REQUIREMENTS: Education/Experience High School Diploma or GED and one year of administrative assistant experience, or any equivalent combination of experience and training Skills/Abilities Types with speed and accuracy from dictation, rough draft, or general instructions Ability to function well in a high-paced and at times stressful environment Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to @type minimum of 50 words per minute. Ability to use office equipment including but not limited to computers, fax machines, telephones and copiers Ability to handle multiple projects Ability to prioritize and manage time
