Job Description
Insight Global is assisting a fintech company that utilizes AI to help detect and prevent fraud. We're looking for an Office Assistant to manage the newly opened NYC offices facilities and events. Reporting to the Global Workplace Operations Manager, youll oversee everything from office operations and facilities to maintenance and special projects, ensuring a smooth, efficient, and welcoming environment.
The Office Assistant will be working approximately 20 hours a week (3-4 days a week). This role will be an ongoing contract with the client with the goal of it going permanent.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Skills and Requirements
Office management & maintenance
Serve as the primary point of contact for all building maintenance, office facilities, mailing, supplies, equipment, and vendor relationships.
Ensure the office is fully operational, addressing maintenance issues promptly, and managing office equipment and supplies efficiently.
Communication & requests
Respond to phone and email inquiries or direct them to the appropriate team members, ensuring timely and accurate communication.
Clients & visitors management
Serve as the face of the office at the front desk, welcoming clients, vendors, and visitors with a professional, warm, and inviting attitude.
Cross-departmental collaboration
Partner with the Finance team in regards to purchase orders, vendors payments, mail management, signatures
Work closely with HR to develop, update, and enforce office policies, ensuring compliance and smooth office operations.
Office operations & procedures
Coordinate with IT to ensure office equipment and technology function smoothly, addressing any issues that may arise.
Manage office space, desk management and promote collaboration among employees null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.
