This job was posted by https://www.kansasworks.com : For more
information, please see: https://www.kansasworks.com/jobs/13227399
RESPONSIBILITY OUTLINE
Job Title Accounts Payable Assistant
Department Financial Services Pay Status Hourly
Reports To Manager Treasury Services FLSA Category Nonexempt
Location Various
SUMMARY
Assist with daily functions such as check disbursements, invoices,
purchase orders,
payment processes, and running weekly and monthly reports. Responsible
for assuring
accuracy and completion of various tasks related to the accounts payable
functions.
Help with maintaining records per record retention policy.
Essential Responsibilities
Accounting
Input check disbursement requests and accounts payable invoices matching
them with
purchase orders on a daily basis. Send electronic payments and maintain
the logs
where these are recorded. Keep software updated with current tax rates.
Generate, calculate and electronically pay Kansas Consumers Compensating
Use Tax
on a monthly basis.
Maintain supplier information including banking and 1099 information.
Creating 1099s
annually, mailing to suppliers as well as submitting the Federal and
State files
electronically.
Identify and analyze problems on invoices and work with others in
resolving problems.
Assist in reconciling invoices which do not match purchase orders with
the appropriate
buyers. Reconcile freight charges for PO and Non-PO shipments.
Upload visa files for IExpenses and post an announcement with a list of
employees with
outstanding Procard charges to reconcile. Complete batch file process to
create
invoices for approved reports.
Reports
Maintain weekly and monthly reports.
Assist with daily payment processes including check runs and electronic
payments.
Periodically responsible for completing the weekly check run.
Safety
Sunflower employees are expected to approach their personal safety and
their
coworkers safety with a positive attitude and commitment. Sunflower
employees will
maintain the highest level of responsibility and accountability in
compliance with all
safety policies, practices and procedures to ensure a safe working
environment. This
includes properly maintaining and caring for applicable safety gear and
equipment;
identifying, correcting or assisting in resolving safety concerns,
including communicating
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all hazardous conditions; reporting all injuries and near misses
immediately to
appropriate personnel; and understanding and complying with the
Clearance Procedure
as applicable.
Culture
Demonstrate personal responsibility and a commitment to Sunflowers
culture and core
values of technical competency, respect and dignity, accountability,
integrity,
trustworthiness, and servant leadership to empower or otherwise enable
others to
optimally perform their job responsibilities. Demonstrate and promote
ethics and
behaviors consistent with Sunflower\'s culture, Board policies, and
business practices.
Understand and fulfill the role and responsibility for all internal
policies and procedures
of the company to comply with laws, rules, and regulations.
Other Responsibilities
As assigned or required to support Sunflowers mission and operations.
Qualifications
Education and Experience
High school diploma and three years progressively responsible
bookkeeping/accounting
experience, or equivalent combination of education and experience.
Post-secondary training or education in accounting or bookkeeping is
preferred.
Knowledge, Skills, Abilities
Successful completion of Successful completion of Edison Electric
Institute (EEI)
Support and Administrative Selection System (SASS) Test.
Knowledge of general accounting procedures and techniques.
Working knowledge of routine office equipment such as copy and fax
machines,
calculators, and computers.
Able to multi-task with good time management skills.
Able to work independently with minimal supervision.
Written, verbal, and interpersonal communication skills at the level
required to
successfully perform the essential responsibilities of the position.
Able to operate computers and associated programs at the level required
to
successfully perform the essential responsibilities of the position.
Other
Able to travel to all Sunflower sites and attend training and meetings
out of state as
needed.
Regular and prompt attendance is required.
Able to work overtime, both scheduled and/or unscheduled.
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This outline is not all inclusive but rather serves as a general
overview of the current
business needs. Experience guidelines are not the sole basis for
awarding this position
and substitutions may be made as they relate to the essential functions,
duties, and
responsibilities of this position.
EEO Category 5 FLSA Exemption N/A
FLSA Exemption Justification N/A
