ADMINISTRATIVE ASSISTANT 3/4
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ADMINISTRATIVE ASSISTANT 3/4
Salary
$2,387.00 - $4,089.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
AA34-208168-040425HC
Department
LWC-Office of Workers' Compensation
Opening Date
04/04/2025
Closing Date
4/9/2025 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
Administrative Assistant 3/4
Office of Workers' Compensation
Division: Hearings District 5
Location: Baton Rouge, LA
Announcement: AA34-208168-0040425HC
Position Information
This position may be filled as either a Probational or a Job Appointment (open to all qualified applicants); a Promotion (open to all statewide classified and agency wide permanent status employees); or by Detail to Special Duty. Current permanent status, classified employees may be required to accept a Probational appointment if selected. If filled as a Job Appointment, there is a possibility that this position may be converted to a Probational Appointment should funding become available.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
This position participates in a Career Progression Group (CPG) and may be filled, as an Administrative Assistant 3 or 4 at which the vacancy is filled will be determined by the qualifications of the candidate selected. This position opportunity to advance within this job series. The actual starting salary depends on the education and experience of the selected applicant.
Please click on the below links to learn more about each job level:
ADMINISTRATIVE ASSISTANT 3 (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168020)
ADMINISTRATIVE ASSISTANT 4
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu ofcompleted education and experience sections on your application. Applications may be rejected if incomplete.
All applicants selected for employment must submit to drug screening and a background check.
The Louisiana Workforce Commission is an equal employment opportunity employer andSAMEagency, which serves as a model employer for the recruitment, hiring and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities - TDD# 800-259-5154
For further information about this vacancy contact:
Heather Courville
hcourville@lwc.la.gov
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Concepts
Function of Work:
To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,
OR
To provide highly-skilled keyboarding support in the transcribing and recording of information.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:
Advanced.
Supervision Received:
General from a professional, supervisor or manager.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.
Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.
Examples of Work
SECRETARIAL
Responds to requests for information; may require interpretation of department rules and regulations.
Independently composes and @types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.
Compiles and @types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
KEYBOARDING
Sets up and @types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.
Types materials that involve knowledge of special terminology.
Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.
Proofs typing results for typographical errors, spelling, punctuation and format accuracy.
Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Do you have experience with legal terminology?
Yes
No
02
Do you have experience with Microsoft Office 16?
Yes
No
03
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
04
CE: Explain your rating by providing specific and relevant examples in the box below.
05
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
06
DA: Explain your rating by providing specific and relevant examples in the box below.
07
MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
1= I have no experience and/or am uncomfortable managing resources
2= I have limited experience or require assistance to manage resources
3= I can manage resources
4= I can manage resources and help others improve their ability to manage resources
08
MR: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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