Under the direction of the Master Specification Manager in the Division of Design and Construction at the NYS Office of General Services, the Master Specification Assistant Coordinator will:
Review requests entered in the MasterSpec system, route to appropriate parties, and/or schedule meetings to gather additional information.
Move approved MasterSpec updates to the master document, archive old versions, and publish to necessary systems and OGS Public Website.
Edit and format draft office MasterSpec documents for review by stakeholders and MasterSpec Manager.
Process requests from the Electronic Contractor Payment System to allow timely payment to contractors utilizing the Master Specifications.
Compile MasterSpec questions and requests from Division Directors, Cost Control, Construction, Contract Administration, and Design for review by the Master Specification Manager.
Monitor and identify changes, on a quarterly basis, to Specifications published by the American Institute of Architects, document those changes, and provide for review to the appropriate stakeholders.
Perform related work as required.
High School Diploma or GED equivalent
Proficiency in Microsoft products including, but not limited to Word, Excel, Outlook, SharePoint, and PowerPoint
Strong communication skills
Ability to manage multiple priorities
Strong administrative skills
Ideally, you'll have:
1+ years working in the design and/or construction space (e.g. Design Engineer, Construction Contract Administration, General Contracting, Engineer in Charge, Landscape Architect, etc.), with exposure to the use of Master Specifications
Previous experience working on Master Specification updates
Sponsorship is not available for this position.
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