Description
We are offering a contract-to-hire employment opportunity for an Administrative Assistant in Reading, Pennsylvania. The role is in the higher education industry and involves acting as the initial contact point for visitors, managing front-office tasks, and assisting with routine office responsibilities.
Responsibilities:
Operate as the initial point of contact for visitors, responding to inquiries in a detail oriented manner and directing them to the appropriate department.
Oversee front-office tasks, including greeting guests and directing them to relevant departments.
Aid in routine office tasks such as calendar maintenance, meeting scheduling, and handling routine correspondence.
Prepare, process and manage documents, letters, and reports as directed.
Maintain and update departmental records, filing systems, and spreadsheets for tracking purposes.
Accurately enter data into systems and ensure information is organized and accessible for the team members.
Coordinate meeting logistics, including room reservations, catering orders, and distributing agendas.
Attend meetings as requested, take notes, and distribute minutes to participants.
Monitor inventory levels for office supplies and initiate reorders when necessary.
Ensure the office environment remains organized, with reception and communal spaces being clean and welcoming.
Act as a liaison between the team and other internal or external contacts, relaying basic messages and scheduling follow-ups.
Requirements - Proficiency in answering inbound calls and managing outbound calls.
Demonstrable customer service skills and a customer-centric approach.
Excellent data entry skills with a high level of accuracy.
Mastery of email correspondence and email communications.
Proficient in Microsoft Excel, Microsoft Outlook, and Microsoft Word.
Ability to manage calendars effectively, including scheduling and rescheduling appointments.
Proven ability to provide clerical support to various departments.
Prior experience with receptionist duties, including greeting guests and managing front desk operations. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
