Job Details
Job ID
: 105-02
Category
: City Jobs
Status
: Open
: Open until filled
Salary
: Minimum rate starting at $21/hour, and/or based on relevant experience. Full-time Position with Benefits including but not limited to Medical, Dental, Vision, Retirement, Life, HSA, PTO, Paid Holidays and more.
Posted
: March 20, 2025
Closing
: Open Until Filled
JOB SUMMARY:
Assist in the overall operation and administration of the City Secretarys Office including scanning documents, filing, and maintaining databases. Maintain confidential information and excellent customer service.
ESSENTIAL FUNCTIONS:
Assist with the daily operations of the City Secretarys Office
Prepares Council Chambers for Council Meetings
Assists with newspaper publications and codification of city ordinances
Scan/index documents, minutes, ordinances, resolutions, contracts into imaging system or archiving
Assist with maintenance of the City Secretary, Boards and Commissions and Elections webpage
Assist with coordination of municipal elections
Responds to requests for Public Information in accordance with the Texas Public Information Act
Assist with lien requests including preparation of lien documents and filing of with appropriate county
Assist with Alcoholic Beverage licenses including preparation of permits in accordance with the Texas Alcoholic Beverage Commission and City Charter
Perform other administrative duties such as filing, answering phone, making copies/scans, process requisitions, and other duties as requested
Assist in the posting of board and commission agendas on the website and official bulletin board
In the absence of the City Secretary, assist with the preparation of the city council agenda, attend council meetings, and prepare meeting minutes
Qualifications
High School Diploma or equivalent required. Associate degree preferred. Five (5) years of directly related experience required. Experience in municipal government preferred. Work requires the ability to understand operational, technical and office processes.
Special Requirements
Knowledge and proficient experience with Microsoft Office, Google Docs, Gmail, and Excel. Must be able to work independently, have excellent attention to detail, and deadline driven.
Miscellaneous Information
PHYSICAL REQUIREMENTS:
Work is predominantly sedentary. Required to exert up to 10 lbs. occasionally.
May be required to lift, hold and carry office supplies and equipment.
Required to sit, stand, reach, twist and walk to perform duties.
Fine dexterity and manipulation necessary to operate computer keyboard and office equipment.
Work is indoors in office environment