This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12632340
INCCRRA (Illinois Network Child Care Resource and Referral Agency) is
excited to be able to add to our team! Our vision is to provide quality
care and education that creates a lifetime of equitable opportunities
for all children. INCCRRA is excited to offer position as hybrid
positions.
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SUMMARY
The Regional Administrative Support will provide administrative
assistance to the Regional Office (e.g., drafting memos, preparing
presentations, answering email inquiries and voicemails), manage
projects of all sizes, assist with the communications and meeting
logistics for the Region\'s Action and Family Councils, work with
internal staff to compile regional data, input data and maintain
databases, and fulfill other duties as assigned.
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What\'s in it for you?
At INCCRRA we offer a teamwork environment with great benefits.
Some of those great benefits include:
Competitive employee wages
Medical/Dental/Vision/Life/Disability/Competitive 403(b) + Match
Paid time off summary:
**13 days of PTO & 12 sick days within first full year of
employment.*
*40 hours of PLFA workers act time every calendar year in addition
to your accrued time.
**10 paid holidays off per year as well as employee birthday off.
Tuition Reimbursement up to \$2,500 per fiscal year.
**An additional \$1,000 per fiscal year offered for employees
wanting to learn a new language
**Healthy work-life balance with flexible work hours.
Hybrid work environment.
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ESSENTIAL DUTIES AND RESPONSIBILITIES:
Review data on applications from providers, confirm details of
documents, complete simple math including addition, subtraction,
multiplication, and division to calculate reported wages, search the
website to confirm details.
Manage projects of all sizes, including (but not limited to)
short-term, long-term, as well as internal and external facing.
Assist with communications and meeting logistics for the Region\'s
Action and Family Council.
Provide administrative assistance, such as drafting memos, preparing
presentations, answering emails and voicemail inquiries.
Attend agency and department gatherings.
Submit receipts from the Regional Office for expense reports.
Manage the Regional Office\'s email marketing and social media
outreach.
Follow the communications guidelines provided by the State Office in
presentations, email communications, and print materials.
Work with internal staff to understand and use regional data.
Develop and maintain process to track department outcomes and
benchmarks.
Input data and maintain database(s).
Support and participate in regional events throughout the community
(may take place during evenings or weekends).
Perform other job-related duties as assigned.
Travel within the State as needed, up to 30%.
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EDUCATION and/or EXPERIENCE
Associate degree in Business Administration or at least three years
of relevant work experience.
Must be familiar with Excel, Airtable, or other database management
systems.
Must have experience compiling and editing
grant/executive/organizational reports.
Must be able to manage multiple assignments and projects at the same
time.
Must have a proven track record of meeting aggressive deadlines.
Must have strong communication skills, both verbal and written.
Must be proficient in Microsoft Suite and Adobe with the ability to
learn other database software.
Must live or have experience in the boundaries of the Region.
Must hold a valid Illinois State Driver\'s License.
Must meet minimum vehicle insurance from the Illinois State
insurance requirement for personal vehicle; \$100,000 Bodily Injury
per accident (single person) / \$300,000 Bodily Injury per accident
max (multiple persons) / \$25,000 Property damage.
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SUPERVISORY DUITES
This position has no supervisory duties.
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EQUIPMENT/SOFTWARE REQUIRED
Use of computer, phone, printer and basic office equipment. Operating
systems include/but not limited to: Outlook, email, SLACK, Zoom,
Microsoft Teams, Google Docs etc; Microsoft Office software; specific
training provided on INCCRRA\'s Data Tracking Program.
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LANGUAGE SKILLS
Must be able to speak, read and write English fluently. Any additional
language skills are a plus.
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\We are actively recruiting for this role and will not wait for the
closing date of this posting before interviewing or identifying a
candidate in which to**
