Administrative Assistant IPerforms administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.Administrative Assistant IIPerforms administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. [Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.Administrative Assistant IIIPerforms administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with high-level managers, executives, governmental officials and private entities. May serve as a lead worker. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence. Essential Duties:Administrative Assistant I:Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.Receives new, retires old and records transferred equipment; witnesses and documents the disposal of retired equipment; ships obsolete equipment to a central storage area.Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.Processes receipts and invoices for payment.Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.Performs other job responsibilities as assigned.Administrative Assistant II include all the above and:Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place.Composes and prepares correspondence and applicable recurring or special one-time reports and/or confidential and sensitive communications.Research legal, technical, and/or policy issues and assists in organizing, coordinating and preparing written orstatistical reports.Reviews information going to the supervisor and highlights important matters; researches and provides additional information as needed.Uses database, spreadsheet or graphics software applications to prepare complex statistical reports and/or presentations and verifies for accuracy and completeness.Administrative Assistant III include all the above and:Reviews, analyzes and evaluates program content in order to monitor and develop administrative policies and procedures and to identify problems and recommend solutions.Trains other clerical or technical staff.Coordinates with other state agencies, private entities, and within the Department to meet program guidelines and deadlines.Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
