Description
We are offering a temporary to permanent employment opportunity for a Secretary/Administrative Assistant in the non-profit industry, located in Centreville, Michigan. The Administrative Assistant will be instrumental in providing administrative support, managing inbound calls, and ensuring efficient data entry and email correspondence. This role could be 29 hours/week or more, let's chat about it. Monday-Friday, 8am-5pm, 100% onsite.
Responsibilities:
Efficiently respond to all incoming calls and visitors, addressing inquiries and concerns from the public and employees.
Execute word processing tasks, draft correspondence, and prepare spreadsheets for various purposes.
Assist in generating agendas for board and committee meetings, collaborating with department managers and elected officials, and handling correspondence and ongoing projects.
Draft board resolutions as assigned, which may include honorary and congratulatory resolutions and adapting resolutions from other counties to meet specific needs.
Establish and maintain files on contracts, board actions, budgetary matters, special projects, and other areas, assisting the public, employees, and elected officials in identifying, researching, and obtaining board and administrative data and reports.
Schedule appointments and arrange meetings for the County Administrator and Commissioners, organize rooms, communicate with participants, prepare agendas, mailing lists, meeting notices, and prepare public notices as required.
Respond to all emails received from the website, maintain calendar on the website with current holiday closings and board meeting dates.
Set up and maintain the filing system, including indexing, retrieving, and reorganizing files.
Perform other duties as required, including inbound and outbound calls, Microsoft Office Suite applications, scheduling appointments, human resources administration, department meetings, distributing meeting minutes, and agenda preparation.
Requirements - A minimum of 2 years of experience in an administrative role within a non-profit organization
Proficiency in handling inbound and outbound calls
Demonstrated expertise in providing high-quality customer service
Solid data entry skills with a keen attention to detail
Experience in managing email correspondence in a detail-oriented setting
Proficiency in using Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
Ability to effectively schedule appointments and manage calendars
Experience in human resources administration, including managing HR records
Experience in organizing department meetings, including agenda preparation
Ability to distribute meeting minutes accurately and promptly
Good understanding of non-profit sector operations and challenges
Excellent interpersonal and communication skills, both verbal and written
Ability to work independently and as part of a team. TalentMatch®
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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