Administrative Assistant svg a2asdefault a2as_linkedin">label">LinkedIn svg a2asdefault a2as_twitter">label">Twitter svg a2asdefault a2as_email">label">Email svg a2asdefault a2as_sms">label">Message svg a2as_default a2asa2a">label a2alocalize" data-a2a-localize="inner,Share">Share Administration Syracuse, NY ID: JobDetail_JobIdText"> 23184 Full-Time/Regular JMT of New York, Inc. is a dynamic, 100% employee-owned consulting firm of more than 2,400 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #61 on Engineering News-Record's list of the Top 500 Design Firms.JMT's Syracuse, NY Administration Team is seeking an Administrative Assistant to be responsible for office administration tasks. This is a full-time, in-office opportunity.Our Employee Stock Ownership Plan (ESOP) is provided at no cost to the employee and provides a beneficial interest in the company. JMT offer a rich benefits package, including:Paid Leave TimePaid HolidaysPaid overtime (1.5 x hourly rate)Affordable & Widely accepted health, dental and vision insuranceExcellent 401K Retirement PlanEducation Reimbursement program Pay range is $23-30/hour. Salary range is based upon background and level of experience. Essential Functions and ResponsibilitiesGeneral AdministrationReview and edit various documents. Support office staff with document formatting.Create general communication/correspondence.Create new electronic documents from templates - Memorandums, Letters, Tracking Spreadsheets, Mailing Labels, Posters, Flyers, and components of larger legal contracts.Organize documents.Collaborate with office staff on monthly in person staff or project meetings.Copy, bind documents to create reports.Process incoming/outgoing mail.Answer and transfer incoming calls.Planning and coordinate on-site or off-site office events, corporate engagements, and social activities.Scan and digitizing paper records and archiving.Office SpaceMaintain tidiness and organization of general office areas (breakroom, print room, supply room, conference rooms, lobby).Manage building lobby and JMT office access process (access codes and key cards).Be primary contact with the building management office.Maintain breakroom supplies inventory, small appliances, shared office equipment and coffee/water station.Maintain print room - clean and organize as needed, monitor inventory of office supplies, copy paper and printer cartridges, and replace as needed.Coordination with outside vendorsOrder meals for training sessions, meetings, and other events.Coordinate office events such as awards banquets and holiday parties
