This job was posted by https://idahoworks.gov : For more information,
please see: https://idahoworks.gov/jobs/2352474
Purpose of Class
Performs secretarial, clerical and customer service duties to provide
administrative support to Magistrate and District Court; Family Court
Services Department; performs related work as required.
Primary Function
This position performs complex and highly responsible secretarial,
clerical, and customer service duties to manage Family Court matters,
not limited to civil filings. The primary function of this job is to
receive and process a variety of paperwork associated with the Courts
functions. Attention to detail and accuracy of data is extremely
important in this job. Duties include processing of civil cases,
entering data into ISC software, e-filing documents, track Family Court
coordinated cases and various services. Requires close collaboration
with Family Court team members. Performs a variety of administrative
support duties for the Family Court Services department. Work is
conducted under the Idaho Rules of Civil Procedures, Court Rules,
Criminal Rules, Supreme Court Rules, Administrative Court Rules and
Idaho State Code. Customer contact is frequent with the public,
attorneys, Judges, other court personnel, law enforcement personnel and
various State departments. The work is performed under the supervision
of the Family Court Services Manager and Deputy Clerk of the Court
Manager. The principal duties of this class are performed in a general
office environment.
Essential Duties and Responsibilities(will vary by assignment)
Monitor Family Court Services coordinated cases and paperwork flow
for appropriate time frames, processing and follow-up.
Verify and track records and other information in Odyssey for
verification and processing.
E-file paperwork as directed by the Family Court Services Manager in
civil cases.
Answer calls and direct accordingly for Family Court Services
Manager and various positions within the Family Court Services
department.
Receive, coordinate and process the Family Court Services
Co-parenting Class, Focus on Children. Track receipts, send out
necessary materials, utilize tracking software and further E-file
certificates of completion.
Contact and assist in coordination of evaluators, assessors,
mediators, supervised visitors for certain cases; prepare and
process related paperwork. Assist in tracking progress and
completion of Family Court Services.
Provide community resource materials including, but not limited,
family, mental health, court services, domestic violence, guardian
and conservatorship and/or court assistance.
Provides information to customers on court proceedings, status of
cases, and court resources.
Distribute and receive for processing, financial assistant
applications for Family Court Services.
Assist in Family Court trainings and communications with
professional providers for services under IRFLP.
Implement and utilize various technology and software for Family
Court Services tracking systems and budgets.
Collect monthly data and enter into Family Court tracking systems.
Answers phone calls and responds to Family Court Services questions.
Creates, @types and proofs letters and reports to attorneys and
non-represented litigants.
Performs all work duties and activities in accordance with County
and Court policies, procedures and safety practices.
Other Duties and Responsibilities
Performs other related duties as required.
Competency Requirements
Knowledge of:
Court and judicial system operations, processes, procedures,
protocols, terminology, and policies;
Applicable federal, state, and local Court codes and standards;
Legal documents, civil filing fee schedule, procedures of the Idaho
Department of Transportation as related to job functions, Idaho
Supreme Court Clerks Manual, WestKM and/or other applicable search
programs, Odyssey system, SPILLMAN jail computer system;
Customer service procedures, techniques, and objectives;
Operation of standard and specialized office equipment;
Operation of a personal computer and job-related software;
Preparation and maintenance of records, files, reports, Family Court
Services calendars, and schedules;
Basic budgeting knowledge and bookkeeping methods and procedures;
English grammar, spelling, punctuation, and composition;
Current office practices and procedures.
For more information, or to apply now, you must go to the website below.
Please DO NOT email your resume to us as we only accept applications
through our website.\
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