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information, please see: https://www.kansasworks.com/jobs/13215767
Essential Functions
Provide document processing, records management and general
secretarial support to the Vice President of Finance and Operations,
and Accountant.
Prepare bid proposals for equipment and supplies and maintain
records for proposals, prepare bid recommendations for board
meetings, and purchase orders and correspondence for the Vice
President of Finance and Operations.
Maintain records of lease/ownership for HutchCC property and
business office files, such as contracts, policies and procedures
and open records requests.
Maintain rental property records and reports.
Maintain file of HutchCC insurance policies and maintain property,
vehicle and equipment records for insurance coverage.
Maintain information file for HutchCC vehicles, purchase tags,
assign K-tags, transfer titles and maintain registration and
insurance.
Maintain student, visitor and vehicle accident report files, file
insurance claims when necessary.
Obtain and maintain information on drivers of HutchCC vehicles,
including records in PoolCar database.
Record meeting minutes for various committee and departmental
meetings.
Submit maintenance/repair requests and maintain/reorder supplies for
office kitchen.
Edit policy and procedure documents in the Colleges electronic
document storage system, DragonDocs.
Assist with maintaining Fixed Asset accounting by alerting
Accountant of board-approved purchases and surplus requests, assign
appropriate tags and maintain database of assets and file of
photographs.
Schedule events on Parker Student Union and Amphitheater calendars
and send weekly reports to affected staff. Also assist Vice
President of Finance and Operations with calendar scheduling.
Schedule, provide notice and prepare packets for annual EFARC
meetings and maintain record of minutes.
Arrive on time for work, attend work regularly, and successfully
complete the responsibilities of the position.
Comply with HutchCC policies, procedures and practices.
Serve actively on HutchCC committees.
Secondary
Perform other responsibilities as assigned by the Vice President of
Finance and Operations.
Offer assistance to and act as back-up for other Business Office
functions/jobs.
