Summary:
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and managing expense reports for a number of leaders. The Admin Specialists provide remote support to leaders across the Company and its locations.This role is full-time and located in EMEA.
Required Skills:
Administrative Specialist Responsibilities:
Provide remote high-volume calendaring, travel, and expense support
Provide Admin services during designated support hours
Manage complex calendars for multiple leaders in multiple locations
Schedule internal and external meetings for multiple leaders
Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
Learn and utilize internal and external tools to provide calendar support
Establish ongoing relationship and communications with leaders to learn business priorities and apply to support
Partner with leaders and other Administrative Assistants for meeting coordination
Provide proactive time management recommendations to leaders
Coordinate domestic and international travel arrangements via Concur
Prepare and submit corporate card expense reports
Maintain program scope of support within agreed-upon service level agreements
Educate and inform clients on program goals, scope and service level agreements
Draft and send communications to clients about transitions or changes in support
Provide coverage support for Admin Specialist colleagues
Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
Minimum Qualifications:
Minimum Qualifications:
2+ years of experience providing administrative support to 2 or more executives
2+ years of experience managing calendars for 2 or more executives
1+ years of experience coordinating travel logistics on behalf of 2 or more executives
1+ years of experience managing expense reports
Experience prioritizing multiple tasks and activities
Experience with Microsoft Office
Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
Preferred Qualifications:
Preferred Qualifications:
1+ years customer service experience
1+ years high-volume coordination experience (shared services, recruiting coordination)
Experience building relationships across a larger company
Industry: Internet
