Description We are offering a short term contract employment opportunity for an Administrative Assistant in our Wholesale Distribution industry located in Boca Raton, Florida. As part of our team, your main function will be to ensure the efficient and accurate processing of customer orders and data entry, as well as handling all related customer inquiries.
Responsibilities:
Ensuring the accurate and efficient data entry of customer's purchase orders
Handling the full process of customer orders which includes providing quotes, addressing inquiries, dispatching orders to the manufacturer, and overseeing timely delivery
Creating worksheets for quoting and purchase orders
Communicating with suppliers through fax and email for RFQs and purchase orders
Systematic filing of various documents
Following up on order acknowledgment and late deliveries
Regularly contacting vendors to obtain pricing updates and order status
Undertaking other tasks as directed by the Account Manager
Managing inbound and outbound calls, and scheduling appointments
Providing excellent customer service and maintaining high level of accuracy in data entry. Requirements - Proficiency in answering inbound calls, demonstrating excellent communication and problem-solving abilities.
Superior customer service skills, with a focus on providing prompt and efficient service.
Strong data entry skills, with an emphasis on accuracy and attention to detail.
Experience with email correspondence, demonstrating detail oriented written communication skills.
Ability to handle both inbound and outbound calls, showcasing multitasking capabilities.
Proficiency in Microsoft Excel, including the ability to create and edit spreadsheets.
Familiarity with Microsoft Outlook, with the capacity to manage emails, calendars, and contacts effectively.
Fluency in Microsoft PowerPoint, with the ability to create, edit, and present slideshows.
Proficiency in Microsoft Word, with the ability to create, edit, and format documents.
Ability to schedule appointments, demonstrating excellent organizational and time management skills. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
