Description
We are seeking a dynamic and detail-oriented Receptionist & Administrative Assistant to be the face of our organization and ensure the smooth daily operation of the front office. In this highly visible role, you will be essential in creating a welcoming environment for visitors and employees while supporting the administrative needs of leadership and contributing to continuous improvements in office procedures.
You'll work closely with administrative teams to maintain high levels of organizational efficiency, communication, and workplace safety. This role requires strong interpersonal skills, discretion, and a proactive approach to problem-solving.
-Key Responsibilities
Serve as the first point of contact-greet guests, answer and route incoming calls, and take messages as needed
Coordinate visitor access and maintain accurate visitor logs and badges, utilizing current reception/visitor management technology
Support Executive Assistants with administrative needs for leadership and executive teams
Collaborate with internal departments on onboarding/offboarding processes for employees and contractors
Coordinate with property management regarding building access and maintenance
Assist in planning internal events such as birthdays, team-building activities, and company gatherings
Facilitate interview day logistics, including greeting candidates and managing interviewer transitions
Maintain and update office layout documentation, seating charts, and phone lists
Reserve and prepare conference rooms, including setting up drinks, snacks, and arranging catering
Keep general office areas-including the kitchen, coffee bars, and mailroom-clean, stocked, and well-maintained
Monitor inventory and coordinate ordering of office and kitchen supplies
Distribute incoming mail/packages and prepare outgoing mail and courier requests
Handle office maintenance issues, coordinating with vendors and service providers
Oversee cleaning schedules and ensure workspace cleanliness standards are maintained
Perform other administrative and operational support duties as assigned
Requirements
Qualifications
Minimum 3+ years' experience as a Receptionist, Administrative Assistant, or in a related role
Proficiency in MS Office (Outlook, Excel, Word) and familiarity with modern office technologies and equipment
Strong organizational, time management, and communication skills
Attention to detail and the ability to manage multiple tasks simultaneously
Demonstrated ability to identify and implement improvements to office processes
High School diploma required; degree in Business Administration preferred
Flexibility to work outside regular hours for special events or meetings
Experience working in a fast-paced, professional corporate environment is highly valued
Professional demeanor, positive attitude, and customer-service mindset required
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
