Orion Talent, the nation’s largest military recruiting firm, is currently recruiting transitioning or former military professionals for a Full Charge Bookkeeper position with a competitive fashion design company that empowers women.
Position Details
Location: New York City, NY (near Penn Station in midtown Manhattan)
Compensation: $80K depending on qualifications and experience!
Shift: Mon-Friday 1st shift/9:00 AM-6:00 PM
Benefits: Medical plans, paid holidays, personal/sick days, and more!
Position Description
As a Full Charge Bookkeeper, you will oversee the operational running of the finance function. You will manage day-to-day accounting tasks using software tools, ensuring efficiency and accuracy, while also staying up to date with relevant industry changes. With a strong commitment to ethical standards and confidentiality, you will handle multiple responsibilities, prioritize tasks, and meet deadlines in a fast-paced, dynamic environment. Collaborating across departments and providing actionable financial insights will be essential in supporting the business’s growth and overall success. Responsibilities will include:
Accounting
- Full responsibility for the General Ledger ensuring compliance with GAAP standards and regulatory requirements for all local, state, and federal laws regarding finances, tax filing, and reporting.
- Recording all transactions, in detail, into appropriate classified general ledger accounts.
- Maintain a 7-10 day monthly close cycle.
- Analyze and reconcile all balance sheet accounts.
- Produce all required monthly, quarterly, and year end reporting at the divisional, company, and consolidated levels.
- Coordinate with external audit partners to ensure timely and accurate completion of audits.
Accounts Payable and Accounts Receivable
- Manage Accounts Receivable and Accounts Payable functions.
- Record and maintain detailed history of A/R and A/P transactions by account and classification in QuickBooks Online.
- Prepare checks twice each month on the 1st and the 15th days.
- Prepare vendor checks for scheduled mailing.
- Process credit card invoices, non-check payments, and bank statements items.
- A/R and A/P reports to be prepared weekly for review with the Manager.
- Maintain vendor W-9 files and prepare 1099s at year-end.
- Prepare and submit quarterly sales tax reporting and payments.
- Manage e-commerce accounts, customer service with e-commerce clients, and wholesale clients.
- Provide detailed, organized, and timely responses professionally to all vendors, customers, and business partners.
Inventory Management
- Maintain ERP, Warehouse, and Shopify inventory monthly, including work in progress, and reconcile to general ledger balances.
- Manage the ERP system and ensure the accounting, costing, and all invoicing, and billing is accurate and current.
- Produce monthly reporting for all inventory for review by management.
Banking and Cash Flow
- Perform bank account and credit card reconciliations weekly
- Maintain perpetual bank balance for reporting to management.
- Manage the cash flow of the business by maintaining dynamic cash flow forecast models to be used for developing funding requirements.
- Update cash flow forecast models weekly to incorporate actual results from the prior week to revise the forecast.
Payroll and HR
- Process semi-monthly payroll utilizing a third-party payroll company.
- Review all payroll tax filings and other payroll-related requirements produced and filed by the payroll company.
- Human Resources and HR record keeping and related matters.
Management Support
- Assist management in identifying and monitoring potential risks to the organization.
- Participate as a team member with all departments, particularly logistics.
Position Requirements
- Minimum of 5-7 years’ experience in finance with a proven track record.
- Experience with QuickBooks Online or QuickBooks.
- Motivated to work in a high-energy environment at the speed of fashion with ever-changing priorities.
- Experience with ERP systems.
- Excellent communication: Confident, engaging verbal and written communication skills and presentation skills.
- A college degree or equivalent professional work experience is required.
- Strong project management and multi-tasking skills with critical attention to detail.
- Robust problem-solver with strong finance, analytical, and communication skills.
- Ability to work in a fast-paced environment.
- Expertise in accounting principles, financial reporting, and tax regulations to maintain accurate and timely financial records.
- Ability to communicate financial information clearly and straightforwardly to help guide business decisions.
- Extremely organized, self-motivated, proactive, and detail-oriented candidate to focus on improving the performance of the finance department.
