Sr. Executive Administrative Assistant

Atlanta, GA (http://maps.google.com/maps?q=Atlanta+GA+USA+30333)

Job Type

Full-time

Description

Overview

Tanaq Support Services (TSS) delivers professional, scientific, and technical services and information technology (IT) solutions to federal agencies in health, agriculture, technology, and other government services. TSS is a subsidiary of the St. George Tanaq Corporation, an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Tanaq native community and shareholders.

About the Role

We are seeking a Sr. Executive Administrative Assistant to provide professional administrative support to senior executives at our clients' organization. All areas of responsibility require multi-tasking and interaction with internal and external executives and agency programs.

This is an entirely onsite position based in Atlanta, GA.

Responsibilities

Facilitate VIP visits for the Director and other Senior Staff. Plan, schedule, ensure security clearance is processed prior to visit, escort visitors to appropriate meetings and/or events. Conduct visitor coordination for non-US Citizens by utilizing the NCAMS system to properly clear non-US visitors.

Manage and secure space to accommodate meetings and events using conference areas and internal resources to include minor logistics.

Triage phone communication for the Senior Executive Staff.

Prepare Senior Executive Staff reports, training requests and briefing materials while using information from emails and other sources for anticipated events, corresponding reference documents and notations on special issues. Ensure documents are in the proper agency format.

Ensure efficient and immediate arrangement and coordination of calendar scheduling, meetings, events, prepare itineraries for Senior Executive Staff. This role is required to ensure adequate and final agendas are distributed to external partners, stakeholders, and other representatives.

Prepare and coordinate all domestic and international travel orders and other documents for Senior Executive Staff using government travel system.

Troubleshoot phone, computer, and other equipment issues.

Collect and analyze data for special projects while working together with other agency sources in developing presentations, briefings materials, talking points, and award materials.

Be detail oriented and display excellent written and verbal communication skills and act as a liaison between Senior Executive Staff, other agency offices, national and international organizations to facilitate meeting and invitational requests. Information may consist of policy, procedure, correspondences, and other confidential and sensitive information. This role is required to be in compliance with federal and agency guidelines.

Serve as the liaison for the Business Operations and Management Team (BOM) for time and attendance (TASNET) and initiate VISA requests.

Prepare monthly calendar reports for posting on the web; and update spreadsheet information on the workgroups.

Prepare and submit monthly project summary reports, including accomplishments and deliverables/documents produced.

Requirements

Required Skills and Experience

Prior experience working in a public health agency or setting is required.

Prior experience coordinating travel orders, including inputting and processing in the CONCUR travel system.

Prioir experience ensuring efficient and immediate arrangement and coordination of calendar scheduling, meetings, events, preparing itineraries for Senior Executive Staff, etc.

Prior experience processing time and attendance in the TASNet system.

Prior experience assisting with preparing standard administrative documentation, such as small purchase requests, training requests, NCAMS requests, visitor requests, VISA requests, travel requests, leave requests, etc.

Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint and SharePoint).

Excellent written and verbal communication and attention to detail are a must.

Ability to handle confidential information.

Ability to obtain government clearance.

Maintain a Drug-free workplace.

Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Education and Training

Bachelor's Degree plus 5 years of C-Suite Executive Assistance experience; 6-8 years of experience in lieu of Bachelor's Degree may be considered.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer. May need to lift 25 pounds occasionally.

Who We Are

Tanaq Support Services strives to deeply understand and analyze our clients' vision, needs, and requirements so we may provide alternative solutions, empowering them to choose the best resolution. We aim to achieve excellence by delivering on our commitments to our clients, employees, and partners. With 20 years of experience in the industry, SGT has subsidiaries specializing in project and programmatic support, public health, environmental investigation, facility maintenance, IT/technical services, and construction services.

Our Commitment to Non-Discrimination

Tanaq Support Services is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local law. Tanaq complies with the Drug-free Workplace Act of 1988 and E-Verify.

If you are an individual with a disability and need assistance completing any part of the application process, please email accommodation@tanaq.com to request a reasonable accommodation. This email is for accommodation requests only and cannot be used to inquire about the status of applications.

Notice on Candidate AI Usage

Tanaq is committed to ensuring a fair and competitive interview process for all candidates based on their experience, skills and education. To ensure the integrity of the interview process, the use of artificial intelligence (AI) tools to generate or assist with responses during phone, in person and virtual interviews is not allowed. However, candidates who require a reasonable accommodation that may involve AI are required to contact us prior to their interview at accommodation@tanaq.com.

To view this job and apply, please visit:

https://recruiting.paylocity.com/Recruiting/Jobs/Details/3185161

St. George Tanaq Corporation

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