Environmental Health Administrative Assistant

Salary

$56,305.60 - $67,537.60 Annually

Location

Iowa City, IA

Job Type

Full-time

Job Number

00836

Department

Public Health - Global

Opening Date

03/21/2025

Closing Date

3/31/2025 11:59 PM Central

Description

Benefits

Definition & Duties

Under general supervision, performs various complex clerical duties Prepares schedules for performance of Environmental Health Division business. Respond to inquiries from the public requiring knowledge of departmental, division and state policies.

Knowledge of & Ability to

Basic office practices, formats, and the maintenance of complex records

Mathematical computation

Basics of Geographic Information Systems

Basic knowledge of environmental controls, rules and regulations

English language to include grammar, spelling, punctuation, sentence structure and vocabulary skills

Ability to:

Learn and interpret readily and thoroughly all phases of departmental operations

Represent Johnson County and perform duties in a professional, responsible and trustworthy manner

Perform clerical tasks with a high degree of speed and accuracy

Maintain confidentiality and security of information as appropriate

Make decisions requiring interpretation and judgment

Collect data, keep accurate records, and prepare reports

Make bookkeeping entries and complete business forms

Be detail-oriented when working with documents and information

Operate common office equipment such as @typewriters, calculators, cash registers, fax and postage machines, photocopiers, multi-line telephones, scanners, and microfiche printers/readers

Use a computer for the purposes of data entry, spreadsheets, and word processing

Provide customer service that is professional, courteous, and responsive

Establish and maintain effective relationships with elected officials, department heads, other county employees, and members of the public

Organize and prioritize multiple tasks

Handle moderate levels of stress, meet deadlines and solve problems appropriate to the position

Follow verbal and written instructions

Organize and present facts, ideas and opinions clearly and concisely, orally and in writing

Stand, sit, squat, kneel, bend, twist, reach, and use a step stool as needed

Lift and/or move up to 35 pounds as needed

Have clarity of speech and hearing which permits effective communication

Have sufficient vision which permits heavy production and review of a wide variety of materials in both electronic and hardcopy forms

Have sufficient manual dexterity to operate a computer keyboard with moderate to heavy use at 55 wpm and make handwritten notations

Work flexible schedule and occasional overtime as needed

Minimum Education, Training & Experience & Special Requirements

Associate degree (or equivalent) and two (4) years of general office or basic accounting experience; OR any equivalent combination of education and experience that provides the required knowledge and abilities.

Special Requirements: Valid driver's license and insurable under county liability coverage. Must pass background check.

Specific Duties

to be performed satisfactorily with or without reasonable accommodation

The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

Responds to diverse and complex phone, written, and oral inquiries from the public and county employees related to department programs and services and answers technical questions from customers about water, food, and environmental services.

Responds to formal requests from the public for information, reports, and data utilizing GIS and other state and local databases.

Assists the Environmental Health Manager in completing institutional processes and grant claim submission requirements for the Private Well Grant and Summer Food Program invoicing.

Enter and reconcile revenues received by the department and prepare daily deposit for the Treasurer's Office. Reconcile revenue received with environmental health paperwork to assure correct fee and documentation is submitted.

Provides administrative support to the Environmental Health Division. Serve as first point of contact in the department for visitors, vendors, potential vendors, and responds to food-borne illness complaints and non-illness food and Hotel complaints. Educates clients on services EH division provides and directs them to the proper resource when needed.

Utilize a considerable depth of knowledge of program policies, Iowa Legislative Code regarding Food, Wastewater, and Private Well requirements and functions to maintain division operations.

Navigates and resolves complex billing and licensing issues between vendors and the Department of Inspections, Appeals and Licensing.

Run monthly renewal and delinquency reports from the USA Food Safety Database and provide required notifications to licensed vendors.

Exercises independent judgment to analyze, rearrange, expand, segregate, tabulate, and perform spreadsheet or database operations on computers.

Maintains independent spreadsheets for tracking of invoicing, @types of violations, etc.

Performs monthly reconciliation reports for the Private Well Grant with State Hygienic Lab invoices.

Assists with Environmental Health Services special projects including but not limited to ordering and keeping stock of well tests kits and radon testing kits.

Assists in the training of new inspectors on the USA Food Safety Database.

Prepare and process billing and renewals related to Environmental Health programs.

Performs general clerical duties such as photocopying, scanning, filing, faxing and typing.

Participate in training/educational opportunities and work-related meetings as required.

Perform duties of a Clerk II as needed.

Perform all work duties in accordance with County policies, procedures, and safety practices.

Attend work regularly at the designated place and time.

Resume must be attached to online application.

For questions regarding this position please contact Ines Beltre at ibeltre@johnsoncountyiowa.gov or 319-688-8076

Employee Benefits

The following is a summary of benefits for full-time, non-bargaining County employees. Benefits, privileges and duties for employees covered under a collective bargaining agreement may vary depending on specific contract provisions.

Compensation

Employees serve a six-month probationary period and are eligible for meritorious performance compensation increases based upon performance evaluations. Across the board compensation increases are considered by the Board of Supervisors, and are made effective July 1 annually.

Vacation

During 1st through 4th years: 3 working weeks

During 4th through 9th years: 4 working weeks

During 9th through 19th years: 5 working weeks

During 19th or later years: 6 working weeks

Holidays

12 paid holidays per year plus 2 personal holidays:

New Year's Day

Martin Luther King's Birthday

President's Day

Memorial Day

Independence Day

Juneteenth

Labor Day

Veteran's Day

Thanksgiving Day and day after

Christmas

Floating Christmas holiday

Sick Leave

Accrues at the rate of 18 days per year on a per-pay period basis to a maximum accrual of 120 days. After accumulation of 90 sick days, employees may convert sick leave to vacation on a 4:1 basis.

Parental Leave

A paid two-week (80 hour) paid parental leave is provided to full-time benefit eligible parents to allow for child bonding time. This includes child's birth, adoption, placement in the home or court appointed guardianship.

Wellness Program

Voluntary wellness activities, screenings, educational opportunities and incentives are offered throughout the year for employees and their families.

Employee Assistance Program

Employees and their families may contact Synchrony for free EAP counseling and referral services.

Health Care Coverage

Eligible employees may elect health care coverage the first of the month following one full month of employment.

Wellmark Blue Cross and Blue Shield of Iowa is the third party administrator for this self-funded plan

PPO with 90/10 in-network and 80/20 out-of-network co-insurance; $275 deductible single or $550 deductible family; $1000 out-of-pocket maximum single or $2000 out -of-pocket maximum family

Single coverage is $32/month for eligible full-time employees; family coverage is $112.00/month.

Dental Care Coverage

Eligible employees may elect dental care coverage the first of the month following one full month of employment. Single coverage is paid by the County for eligible full-time employees; family coverage is a cost between the County and employee.

Vision Care Coverage

Eligible employees may elect vision care coverage the first of the month following one full month of employment. Single coverage is paid by the County for eligible full-time employees; family coverage is a cost between the County and employee.

Flexible Spending

Eligible employees may set aside pre-tax dollars to pay for out-of-pocket health, dental and vision expenses that are not reimbursable through another source. Employees may also set aside pre-tax dollars for dependent care expenses.

Life Insurance

Eligible full-time employees are covered after 60 days of employment. Coverage is 1 times annualized compensation rounded up to the nearest thousand in group term life insurance and AD&D. Max covered salary $100,000.

*Supplemental Life Insurance

The County offers to all benefit-eligible employees additional life insurance coverage that may be purchased for employees, spouses and children at guarantee basis.

Long-Term Disability

Eligible full-time employees are covered after 60 days of employment. County provides up to 2 years of long term disability coverage at 66 2/3% of the employees wages as a result of injury, sickness or pregnancy; employees may opt to purchase additional coverage.

IPERS

Iowa Public Employee Retirement System is a mandatory defined benefit retirement plan designed to supplement both Social Security and private savings. Non law-enforcement employees contribute 6.29% and the County contributes 9.44%.

Deferred Compensation (457)

A deferred compensation plan is offered that provides tax advantages and an additional means in which to save for retirement with an easy payroll deduction. Employees may select from several companies offering deferred compensation. The County will match up to $40/biweekly, and employees are vested on day 1.

Discounted Bus Pass

Full-time and part-time employees are eligible to purchase discounted bus passes for Iowa City Transit and Coralville Transit for commuting to/from their jobs as Johnson County employees. Bus pass availability is subject to available funds and continuation of the program.

Johnson County is an affirmative action equal opportunity employer.

Women, minorities and elderly are encouraged to apply.

Employer

Johnson County

Address

913 S Dubuque St Suite 103 Iowa City, Iowa, 52240

Phone

319-356-6003

Website

https://www.johnsoncountyiowa.gov/

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Environmental Health Administrative Assistant