Starting Salary:

Compensated based on experience, plus benefits that include retirement, health insurance, holiday, sick and vacation leave.

Required Education, Experience, and Skills:

High School Diploma or equivalent required.

Previous experience in a receptionist or clerical role preferred

Skills include but are not limited to being detail-oriented, multi-tasking, Microsoft Suite, and Adobe Suite programs, verbal and written communication

Licenses/Certifications

Must have a valid Class C Texas Driver License and must be insurable.

Job Summary:

The Administrative Assistant serves as the first point of contact for visitors and callers, providing courteous and professional assistance. The position is tasked with clerical duties and handling administrative office aspects for staff and the Weslaco EDC Board of Directors. The position requires excellent communication skills, the ability to manage multiple tasks, confidentiality, and a commitment to supporting the Weslaco EDCs mission and goals.

Reports To

: Director of Business Development for Weslaco EDC

Specific Duties and Responsibilities:

Customer Interaction

Greet and assist visitors, business owners and prospects in a courteous and professional manner.

Answer, forward, and/or return telephone calls, take messages, and provide the appropriate information as needed.

Handle inquiries and exercise sound judgment in referring them to appropriate staff, outside organizations, and entities.

Interact and work with all City departments, the City Commission, City-appointed boards, the business community, the general public, statewide organizations and associations, and various governmental agencies.

Administrative and Clerical Support
Provide administrative support and assistance including but not limited to scheduling meetings and appointments for the Economic Development Staff and Board of Directors

Facilitate communications, plans, and follow-up on administrative matters.

Provide administrative and clerical tasks for the Economic Development Staff and the Board of Directors as directed.

Coordinate and process travel arrangements, authorizations, mileage reimbursements, and applicable forms for Economic Development Staff and the Board of Directors.

Assist with compiling, typing, and tracking reports and files as directed.

Manage and monitor multiple projects, sometimes requiring work on weekends or evenings to meet deadlines.

Maintain office inventory and order supplies as needed.

Organizational Support
Ability to read, interpret, and analyze business contracts.

Collect and analyze data related to economic development.

Follow policies and procedures; complete administrative tasks correctly and on time; support the organization's goals, mission, and values.

Maintain regular and prompt attendance, being physically and mentally present at work.

Analyze and deliver reports to Economic Development Staff and Board of Directors.

Community Outreach
Required to participate and assist with duties related to the Alfresco Weslaco festival, and holiday events.*

Required to work beyond normal business hours, including nights

Other Duties as Assigned

Required Knowledge, Skills, and Abilities:

Excellent oral, written and interpersonal communication skills.

Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.

Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.

Ability to work evenings and/or weekends as needed; willing to travel throughout the City of Weslaco and the Rio Grande Valley region using own means of reliable transportation and/or the Weslaco EDC vehicle.

Demonstrate commitment to achieving the vision and mission of Weslaco EDC.

Ability to read and interpret documents such as policies, operating and maintenance instructions, and procedure manuals, etc.

Ability to write routine reports and correspondences.

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Economic Development Corporation of Weslaco

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