We are seeking a detailed-oriented AR / Billing specialist to join our growing team at AWL Industries, Inc. The ideal candidate will have strong AR skills, experience working with NYS and NYC agencies on infrastructure related projects, and a customer focus. The compensation is up to 70K annually, commensurate to experience, with full benefits (healthcare, dental & vision plans as well as 401K match and paid time off).

Responsibilities:

Billing & Collections – coordinate with project managers & CFO on items per proposals.
Create invoicing for multiple entities with similar services.
Set up new projects and monitor the status of existing projects in the accounting system.
Effectively communicate with Project Managers regarding contract documents, change orders and other contract modification, approvals, and any additional service-related to billing.
Compile, analyze, & process a high volume of project bills to clients on a monthly basis.
Work closely with project managers to ensure that invoices are accurate and comply with corporate guidelines.
Review weekly field timesheets to ensure that they have been submitted and approved prior to invoicing.
Coordinate with subcontractors to receive certified payroll report.
Maintain project billing folder and accounting system (SAGE300 CRE) to ensure all invoices and other project related documents are readily accessible for project managers & accounting department.
Communicate professionally with project managers, clients and other staff providing accurate information and timely responds to inquiries and completion of assignments.
Investigate billing errors and resolve discrepancies.
Assist with special projects as needed.
Provide support to other accounting staff.
Prepare various monthly billing & supporting reports.
Monitor accounts & take appropriate actions with customers to arrange for payment, issue monthly statements & billing items as per proposals.
Reviews and ensures accuracy of vendor invoices prior to billing clients.
Performs other duties as assigned by CFO.

Qualifications:

Associates or Bachelors degree in Accounting/Finance or similar field.
1-3 years of billing experience in Construction contracting related industries
AIA experience preferred
NYC and NYS Agency billing preferred
Sage 300 CRE experience preferred
Excellent analytical and problem solving skills
Strong written and verbal communication skills
Must be proficient in Microsoft Office (Excel and Word) and Outlook, E-Filing, scanning, and mailing
Strong attention to detail is required
Well organized and task oriented

AWL Industries, Inc. (AWL) is a family-owned and operated business with an expertise in HVAC mechanical systems, sheet metal fabrication, and general construction. We serve city and state agencies as well as private customers across New York for over forty years. We are an EEO employer. Learn more about us at www.awlindustries.com.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off

Schedule:

8 hour shift
Monday to Friday

Education:

Associate (Preferred)

Experience:

Accounts Receivable: 1 year (Required)
Construction: 1 year (Required)

Work Location: In person

Awl Industries., Inc

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